A real estate assistant who keeps every deal on track.
Deadlines tracked, documents chased, listings live and leads followed up — so agents and team leads can spend their time with clients.
Deals close on details.
A single real estate transaction can involve dozens of dates and documents across buyers, sellers, lenders, inspectors and title. Miss one and the deal is at risk.
An ExecWing Real Estate Assistant runs the checklist from contract to close, keeps your CRM working your sphere and gets listings live fast. Licensed activities stay with licensed agents.
Tasks your assistant owns
Transaction coordination
- Open files and build timelines from executed contracts
- Track contingency and closing deadlines
- Chase signatures and documents from all parties
- Keep your transaction management system complete for compliance review
CRM & lead follow-up
- Log and tag new leads from portals and ads
- Run drip campaigns and sphere touch plans
- Schedule showings and appointments
- Prepare CMA data pulls for your review
Listings & marketing
- Input and update MLS listings from your data
- Coordinate photographers and stagers
- Create flyers and social posts from templates
- Weekly seller activity reports
Tools
Your assistant works in your accounts, under your access policies.
Ideal client
- Producing agents doing their own admin
- Team leads with 3–20 agents
- Brokerages needing transaction coordination capacity
- Property managers and investors with heavy paperwork
What we do — and what we don't
Assistants do not perform activities that require a real estate license, such as negotiating, advising clients on terms or showing property. You remain responsible for compliance with your state and brokerage rules.
MLS access follows your MLS's rules on assistant/unlicensed user access.
How this maps to our plans
One dedicated, full-time assistant. Month-to-month, 30-day cancellation, $3,000 buyout if you want to hire them directly.
| Plan | Price | When it fits |
|---|---|---|
| Core | $1,900/mo | CRM upkeep, scheduling and listing input. |
| Growth | $2,300/mo | Adds full transaction coordination and lead follow-up. |
| Executive | $2,700/mo | Senior assistant supporting a team lead or broker across many files. |
Full plan details on the pricing page. Founding clients: 50% off the first month (first 5 clients).
Real Estate Assistants: common questions
Can a real estate assistant be my transaction coordinator?
Yes. Transaction coordination — timelines, document collection and file compliance — is a core task, within your brokerage's policies.
Do they need a real estate license?
Not for administrative work. They won't perform activities that require a license in your state.
Can they make calls to leads?
They can make scripted follow-up and appointment-setting calls within your rules and applicable telemarketing laws; licensed conversations stay with agents.
Which CRMs do they know?
Follow Up Boss, kvCORE, Lofty and similar, plus Dotloop and SkySlope for transactions.
Get your evenings back.
Book a 20-minute fit call. We'll map the work you want off your plate and tell you honestly whether a dedicated assistant is the right move.